Date: 4/21/2016
Title: Release 7.4 and Interim Release 7.4.0 (30-Day Reminder)
What is Impacted: CWS/CMS Application
Describe Impact:

Release 7.4 and Interim Release 7.4.0 will be implemented on Saturday, May 21, 2016
The application outage begins on Saturday, May 21, 2016 at 3:00 am, and will continue until Saturday, May 21, 2016 at approximately
1:30 pm.  Users will not be able to access the CWS/CMS application during this period.  All code will be delivered beginning Saturday,
May 21, 2016 and should be available to counties as of Saturday afternoon at 4:30 pm, May 21, 2016.  Customer support will be available from the IBM Helpdesk at (800) 428-8268. 

Coex County Users

Follow instructions provided by county IT staff.

Dedicated County Users

Before 05/21, dedicated county users should do both of the following:

At least one time in the two weeks prior to Release 7.4 Implementation: 

Log out of Windows (via log off, restart or shut down). When logging back in during that time, the R7.4 cwscms.msi
file will be copied to the workstation via the login script where it will await installation on 05/21.

AND

As users leave the night before R7.4 implementation: 

Reboot the workstation (and do not log back into Windows), but leave the workstations powered on, so the installation can complete automatically over the weekend.

NOTE:  If these steps are not followed installation will take place the next time the workstation is powered on following the weekend, but users will need to avoid starting CWS/CMS while waiting and responding appropriately to prompts. Before Release 7.4 is installed, attempts to start CWS/CMS will fail, and while the corresponding error message is on-screen it actually prevents installation. Users should click OK on the message, and wait for the prompts. Alternatively, if the user will be away from their desk for an extended time, log off of Windows but leave the workstation powered on, to allow automatic installation without prompting.

Remote users should plan to bring their workstations into the office on Monday 05/23 to complete their installation.  It is not necessary for remote users to bring their workstations into the office prior to the release weekend.

Statewide Special Project Codes

The R7.4 Statewide Special Project Codes (SPCs) related to CSEC and Parenting Minor and Non-Minor Dependents will be end-dated on Monday, May 23 and no longer available for selection after Release 7.4. Please review the R7.4 Release Notes for new functionality and review the R7.4 Statewide Special Project Codes (SPCs) document for more detailed information.  This document is located on the CWS/CMS website at:
CWS/CMS Homepage>County Info>County Logon>Code Release Secure Site

Additional Information
R7.4 information is located on the CWS/CMS website at the following locations:

• Bulletins:  CWS/CMS Homepage>Releases>Current Code Release-7.4



• All Other R7.4 Information:  CWS/CMS Homepage>County Info>County Logon>Code Release Secure Site

Since this is a major release, the CWS code tables will be refreshed.  As long as users are logging into the CWS Application regularly, this code table refresh will not impact counties.  This will impact newly imaged machines that will receive the newer code table. Dedicated counties do not need to take any action.

 

CO-EX COUNTIES – SPECIAL NOTE
The new code tables need to be replicated to county servers.  Counties should already have a process in place that updates county workstations from county servers.  These files are to be delivered to the workstations only if the code tables are newer than what the workstations already have.

When: Saturday, May 21, 2016

Start Time:	3:00 AM
End Time:	4:30 PM
Duration:	12 - 15 Hours

Who is Impacted: All CWS/CMS Users
Why: R7.4 New code delivery

Contact Name: Ben Ampong
Contact Email: Ben.Ampong@osi.ca.gov
Contact Phone: (916) 263-5639