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CWS/CMS Bulletin - R6.8.1 Interim Release Bulletin


Date: 7/18/2013
Title: R6.8.1 Interim Release Bulletin
What is Impacted: CWS/CMS Application
Describe Impact:

On Wednesday, August 21, 2013, the Interim Release 6.8.1 deployment package will be delivered to the CWS/CMS application. This deployment package contains one (1) System Change Request (SCR).
SCR 8589 - Forms Update for Summer 2013: Updates to eight (8) existing forms with new versions

Form Identification Form name and new version date

  • AAP2 - Adoption Assistance Agreement Payment Instructions
    Updated to the October, 2012 version
  • AD 4320 - Adoption Assistance Agreement
    Updated to the October, 2012 version
  • AD 4320SP - Convenio del Programa de Asistencia para Adopciones (AAP)
    Updated to the October, 2012 version.
  • SOC 832 - Notice of Child Abuse Central Index Listing
    Updated to the January, 2013 version
  • SOC 833 - Grievance Procedures for Challenging Reference to the Child Abuse Central Index
    Updated to the March, 2012 version
  • SOC 834 - Request for Grievance Hearing
    Updated to the March, 2013 version
  • Adopt-200 - Adoption Request
    Updated to the July, 2013 version
  • Adopt-215 - Adoption Order
    Updated to the July, 2013 version

Due to the way that inconclusive allegations are handled in the CWS/CMS application, the changes to the SOC 832 are limited to the form template. The SOC 832 will continue to be generated for inconclusive allegations.

CWS/CMS Users please note:

  • It is strongly recommended that the user log off the application each night to insure that they are working with the latest version of the application. The release will be delivered to the workstation when the user logs on and does not require any further action to be taken. The user is not required to restart their workstation.
  • It is recommended that the install of Interim Release 6.8.1 occur via the office network, as opposed to a remote connection.
  • The following step can be taken to check that the Interim Release has been delivered to the workstation.
  • From the Control Panel in CWS/CMS, click on Help > About. The version will be 6.8.1.
  • Users that are logged onto the system when the release arrives will not be using the new code at their workstation until the next time they log on.
  • Unlike major releases, Interim Release 6.8.1 will NOT be using a full installation package and there is no outage.
  • Down-Level Workstations:

    To continue using CWS/CMS, all workstations must be brought up-to-date with Release 6.8.1 before Thursday, September 5, 2013. On workstations that do not yet have Release 6.8.1, appropriate messages will appear after the user clicks OK on the CWS/CMS Control Panel Logon dialog. The messages are shown below.

    Starting Thursday, August 22, 2013, this message will be shown with a yellow Warning icon:
    [Rule 10008]
    Updates for CWS/CMS Release 6.8.1 are available. To receive them, please restart the workstation (or follow county-specific procedures). If this workstation is not updated by Thursday, September 5, 2013, access will be denied.

    Starting Thursday, September 5, 2013 this variation of the message will be shown with a red Error icon:
    [Rule 10007]
    Updates for CWS/CMS Release 6.8.1 are available. To receive them, please restart the workstation (or follow county-specific procedures). Access is denied.

    When: Wednesday, August 21, 2013
    Start Time: 6:00 p.m.
    End Time: 10:00 p.m.
    Duration: 4 hours

    Who is Impacted: All CWS/CMS Users
    Why: New code delivery

    Contact Name: Ben Ampong
    Contact Email: Ben.Ampong@osi.ca.gov
    Contact Phone: (916) 263-5639